Pricebook
A Platform For Enterprise Price Management
With the Pricebook tool, your business will be able to bring together all products and services into a centralized system that enables your teams to price consistently and correctly.
Integrates with contemporary CRM & ERP systems including:
Centralized Products & Services
Whether your organization has ten products or ten thousand products, the Enterprice.io team will put together a Pricebook that enables your sales team or teams to easily find all products and produce estimates or proposals.
Multiple Pricing
Systems
Very often, especially after mergers and acquisitions, companies have multiple product sets with different pricing systems. Often, changing pricing systems is impossible, so sales teams have to sell various products with other pricing structures. The Pricebook tool will accommodate each product type or group and its pricing structure.
Complex Pricing Not
Supported by CRMs
If you don’t sell with the basic units, price, and total setup or you have multiple kinds of pricing systems, then many CRM systems will not be able to manage your pricing. The Pricebook tool is built to manage multiple complex systems and can be built to push these deals into your CRM in a system it can manage while pushing the same data into your ERP in a more appropriate setup.
Discounts Management
Discounts often need to be codified into a system that ensures all sales teams are applying the same discounts across different product types in the same ways, with the flexibility to change as needed. Enterprice.io will work to understand all different kinds of discounts provided by your organization and build these systems into your Pricebook tool.
Approvals &
Workflows
Large sales, discounts, and other situations often require special approvals or workflows. Once the Enterprice.io team gathers these requirements, they can be built directly into your Pricebook.
Pricebook Systems
New Customers, Expansion Sales, & Renewals
New customers have different kinds of requirements from expansion sales or renewals. From price changes from one term to the next or contract modifications for new expansion sales, the Enterprice.io team will build your processes into a Pricebook that meets your business requirements.
Estimates & Quotes
Sometimes a salesperson needs to just send out a quick estimate. Other times, a complete quote is required.
Each system may require a different approval process or data. Enterprice.io enables your organization to determine the different methods required in each situation so a quick price can be delivered or a complete quote, ready for a signature, can be sent with all associated data.
Standard Fields
The Pricebook tool has a set of standard fields that are usually utilized. These may also apply to discounts management, contract setup, and more. Standard systems include fields such as:
Term
Billing schedule
Name of customer
Name of sub-customer
Address
Sales person or account executive
Account number
Effective date
PRO Required - yes or no
Expiration date
Associated contract
New or renewal contract
(individual SOWs or Products can also be set to new or renewal)
Product Dependencies
The Pricebook enables you to set up single or multiple dependencies for products or services so that sales team members cannot add one SKU without the other first. This can also be modified for expansion contracts where a new product is being added that negate the need for the setup or other product.
Bundles
Whether you’re offering a discount for purchasing a group of SKUs or it just makes sense to purchase certain products together, the Pricebook can manage bundles of products that can be all selected simultaneously.
Setup Fees & One-time Fees
Products or services can be added with setup or one-time fees attached. The revenue recognition of these items are delivered in the finance export connected to the appropriate item so that the finance department has all data necessary to manage revenue recognition.
On-The-Fly Price Editing
Certain items require on-the-fly pricing by sales team members or sales management. When necessary, on-the-fly pricing can be implemented anywhere within the system to ensure sales are completed. When necessary, these on-the-fly changes can trigger questions to ensure Finance and Implementation have all the data they need to operate as well.
Complex Calculations
Complex calculations on pricing can be implemented into the Pricebook to ensure adherence to your company’s pricing. Very often, this is for SaaS pricing where pricing changes based on usage, but changes at different levels of usage. However, this same system can apply to any company’s pricing when required.
Parent-Child
Relationships
Parent-child, parent-child-job, or more complex associations can be set up within the Pricebook tool to ensure the associations within your industry are managed.
Easy
Duplication
Need to duplicate an old contract within the Pricebook? No problem. Old contracts or even portions of contracts can be duplicated. Just make sure to let us know when we are gathering specifications for the project.
Search
Contracts
Search all old contracts by customer, company, order number, date, and more.
Complex
SOWs
Large, complex projects often require complex SOWs and effort estimation. These complex SOWs can be managed through our effort estimation tool.
Unit
Management
Products or services can be added with multiple units.
Streamline Finance & Compliance
Coversheet Creation
If coversheets are required for the finance team to upload orders into your ERP system, these coversheets can be automatically generated, or if your ERP allows, automatically uploaded to the system.
Finance Export
For each sale, a finance report can be generated that gives the finance team all the data they need about a sale in order to accurately manage the order to cash process and revenue recognition.
Easy Implementation
Customizable Required Fields
When a customer is ready for a signature on a contract or order form, there is a set of data that is necessary to gather that often isn’t necessary for an estimate. These are fields that help the finance team bill or the implementation team start work. For different sales roles, additional fields can be required before a quote is sent to the customer, ensuring that your organization is moving smoothly.
Implementation Report
With the use of customized, required fields that must be completed prior to sending a quote, an implementation report can be generated that gives your implementation management team everything they need to complete their order or project. Enterprice.io can, when your systems allow, go as far as to auto-import this data directly into your implementation team’s project management software.